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TERMS AND CONDITIONS 

Expenses 

The Client shall reimburse Photographer for any additional costs the Photographer may incur for travel, meals, parking, and other reasonable costs necessary to the performance of these services. 

License 

Ken Jarvis Photography shall be granted artistic license in relation to the poses photographed and the locations used. The Photographers judgement regarding the locations/poses and number of images taken shall be deemed correct. Due to the vagaries of the weather and the willingness of subjects it may not be possible to capture all the images requested. 

The Client shall assist and cooperate with the Photographer in obtaining the desired photographs, including but not limited to specifying persons and/or scenes to be photographed; taking time to pose for photographs at the Photographer’s direction; providing a person to guide the Photographer to desired persons and/or scenes; pre-shoot consultations, etc. The Photographer shall not be responsible for photographs not taken because of the Client’s failure to provide reasonable assistance or cooperation. 
For Events involving a church ceremony or at certain other venues, the Photographer(s) movements are sometimes restricted by the minister or official in charge. Photographing of parts or even all the ceremony or occasion may be restricted or prohibited, as may the use of artificial lighting. The Photographer(s) cannot accept responsibility for limited coverage in such circumstances. 
While the Photographer(s) shall endeavor to fulfil the Clients’ requirements, the Photographer(s) cannot be held responsible for non-availability of subjects or adverse conditions which may delay the progress of proceedings, preventing the coverage of certain specified shots. 

Responsibilities 

Unless agreed upon in advance, Ken Jarvis shall be the exclusive photographer retained for the event. Photographer is not responsible for compromised coverage due to causes beyond his control such as other people's camera or flash, weather conditions or schedule complications. Photographer is not responsible for existing backgrounds or lighting conditions which may negatively impact or restrict the photography coverage. Notification of any changes in schedule or location must be made in a timely manner. Changes can be made by phone with a follow-up email for documentation. If email is sent, confirmation of receipt must be obtained. 

High Resolution Digital Downloads 

You can download digital files from your online gallery in high resolution with printing rights, so you can produce your own prints. Please note that the files you download are for your own personal use and cannot be used for commercial or any other purpose without written consent from Ken Jarvis Photography. The copyright of all images remains the property of Ken Jarvis Photography. Ken Jarvis Photography keeps client files for up to 6 months after the photography session and is not liable for any claims after this period. All client files will be deleted, and backups will be purged after this period. 

Low Resolution Digital Downloads 

You can download digital files from your online gallery in low resolution for the purpose of using them as your social media profile image. When published online it is required that citation of photographer be made. Please note that the files you download are for your own personal use and cannot be used for commercial or any other purpose without written consent from Ken Jarvis Photography. The copyright of all images remains the property of Ken Jarvis Photography. 

Use and Display of Images 

The Clients hereby allow Ken Jarvis Photography to display any images relating to the Contract and to generally promote the Business in the Photographer(s) portfolio by means of websites, social media and other such media, providing that the images are used lawfully and without damage to the Client(s). By signing this contract, you consent to the use of such images. Images placed in password protected galleries within the website are not available to the public in the normal course of events. 

Image and reproduction

All print and presentation sizes quoted are approximate and subject to change at the discretion of the Photographer(s) and may be subject to slight variation. While every effort will be made, the Photographer(s) cannot guarantee exact colour matching and is not held responsible for any colour variations which may occur due to light and location variations. 
Due to limitations of computer monitors and variations of computer operating systems, it is understood that images viewed via this method may appear differently according to the specification of each monitor/computer and that prints may not match images rendered on any computer monitor. 

Photo Cooperation 

In the event that the family/guests are taking photos, Ken Jarvis Photography is not responsible for obstructed photos or photos ruined due to separate flashes going off or due to any other behavior from guests. Ken Jarvis Photography is not responsible for obstructed or ruined photos due to activities by other vendors and venue staff. 

Liability 

It is client’s responsibility to take care of the children; Ken Jarvis Photography will not accept any responsibility due to any accident to children or damage to public or private properties during the photo shooting or consultation session. 
It is understood that no other photographer, amateur or professional, shall be allowed to photograph at the venue (wedding, portrait, event photography, etc.) while Ken Jarvis Photography is working, and that any breach of this agreement will constitute a reason for non-completion of the job with no liability to the Photographer and loss of initial deposit by the client. 
Client accepts that all photographs will be taken and edited at the photographer’s discretion based on the photographer’s experience and artistic view. If the client has special requests shall create a “shot list” of all shots that they require. 
All deliverable images as per contract will have standard image editing (including: light skin retouch, light and colour adjustments). Any extra edits requested by the client will cost the client $25 per image if accepted by the Photographer. extra image adjustments include (change the size of the body or parts of the body, replace parts of the body from another image, change the colour of parts of the body, extra skin retouch, replace or swap background). It is also understood that unless hair and makeup is included in the contract, Photographer is not responsible to fix hair or skin, or makeup problems. 
It is understood that Photographer is not responsible to fix photos to cover parts of your body that you do not wish to be seen in the photo, unless it was confirmed with the photographer in writing. 
The photographer(s) will be allowed one 20-minute break at their own discretion, and bathroom breaks when necessary. Each photographer will be provided a full guest meal for any photography session lasting longer than 4 hours. If no meal is provided, the photographer(s) reserves the right to go off-site for a meal for 45 minutes. 
It is understood that it is client’s responsibility to inform the Photographer by email for any date or location changes (including but not limited to wedding dates, baby delivery for birth or hospital photography). Ken Jarvis Photography is not liable for any claims for messages sent by mobile text messages or social network websites. 

Photo Shoot Payments 

Following payment of the deposit, balance of fees due are to be paid: 100% on the day of the photo shoot. Payment methods accepted include: credit/debit card or cash.